Release: Apr 17th 2025
Build: 7.0.0.19092
Install ID: sw700_19091

For the 7.0.0 release we made changes throughout the system to modernize the look by standardizing the colors, introducing a dark-mode toggle, and allowing colors to be easily customized. We've also added an end-user dashboard feature, a brand new Vendor & Contract Management area, and Personnel Action Tasks for keeping track of important dates for your staff.

We have lots more exciting features coming for the next release, so stay tuned!

Cloud hosted systems will be updated automatically in the coming days. For on-premise, learn how to upgrade here.

Features:

1. We now support Dark Mode! The application will automatically switch to dark mode if it is set as the system preference. You can also toggle between light and dark mode at any time using the half-circle icon in the top right corner of the page.
2. You can now customize the colors! You can add multiple color themes and switch them out as desired. You configure this under Configuration / Colors. Custom colors will only be applied when in light mode (dark mode always uses dark colors). In the future we may add custom dark mode color themes also.
3. There's a new dashboard feature for end-users. If you add the text into your top-most policy/article (which users see first, upon opening the application), that text will display a list of all the user's assignments in the system. The assignments will be grouped by their type, with acknowledgements (attestations) showing first. Ideally you should place this into the top page on the default tab, so users see it immediately when they login, but it will work in any article.
4. We now provide a Third-Party Risk area for vendor and contract management. Any users set to 'Risk Analyst' can access "Third-Party Risk" from the hamburger menu. In that area you can maintain a list of vendors and contacts, and also manage required document lists, along with the schedule by which those documents must be provided. Documents that are due will be assigned to the specific user group (at least one of whom must be a Risk Analyst user), will appear on dashboards and will be emailed to you as a regular assignment.
5. On Certificates, for Wiki Managers there is now an action "Request Acknowledge Articles", which lets you choose a user (or user group/department), and will automatically send a request acknowledgement for all user(s) in that list, for all articles in that certificate. Saves time if you need a lot of staff to complete the quizzes for a particular certificate.
6. Personnel Action Tasks! There's a new area under each User profile called "Tasks" that you can access through the What's Next / "Add Personnel Action Task" action, that is intended for keeping a record of important renewals or reviews, such as outside training courses, certification, professional licensing or annual performance reviews. These are added as tasks. There you can use the scheduled date, repeat frequency and other fields to manage reminders for important user-related events. Keep in mind that the user you assign these to must have access to the user's profile (ie. they must be set as a User Manager or admin).
7. When completing an attestation, it will now display a link to the next attestation they need to complete. automatically. This is to make it easier for users who have to complete multiple attestations.
8. You can now subscribe user groups to page updates. An admin user can go to the Subscribe action on a page and select a user group. All users in that group at the time of the update will be sent an email with a link to the article.
9. Special editor markdown feature: If you put double square brackets when editing, then the text inside the square brackets will become a link to either a) a heading in the same article with the same title, or b) an article in the system with the same title. If it can't find either, it takes you to the search window and runs the search, so you can also use it to automatically search. This can sometimes be an easier (or more portable) way to add links.
10. A new global report "Policy Size" (available on the Dashboard tab) will show various statistics for your policies such as the word count, overall size of the policy and the size of all attachments (such as images or PDFs) in that policy.
11. Download PDF will now work on articles that have sub-articles.
12. The optional secondary Incident Viewer that can be set in a department will now also get an email notification when incidents are submitted.
13. Enhanced AI now allows you to specify the o1/o3/o4 models, for advanced reasoning capability. Please note: check OpenAI's current pricing for the o-series models, as it is more expensive to use, and takes longer to respond.
14. For white-labeled / partner systems, clients can now install samples from any of the tabs in your master system. Previously only the main policies tab was available to clients.
15. Scheduled tasks that are set to "Repeat When" scheduled, will now create the next task after the previous one is completed. Previously next tasks will be created in the background automatically, even before the previous task was completed, but this caused confusion and issues when dates on the previous task were changed after the fact. It also let to some misconfigured tasks being created thousands of times without the user realizing.

Fixes:

1. Fixed an issue with pasting web pages into the editor where some images were not copied in correctly, an issue that would only show up when the articles are then moved to a different location. 
2. Fixed some issues with authorization on updating and removing assets that have an asset supervisor set. In some cases updates by Wiki Managers would go through without the asset supervisor reviewing.
3. Fixed an issue where Download PDF would re-generate every time even if the article had not been updated.
4. Fixed an issue where you could indirectly assign an incident to the same user twice through the reassign action.
5. Fixed an issue with Enhanced AI where, after you create all topics, it would say that additional policies need categorizing on the next AI operation.
6. Articles that are marked as Protected and downloaded from a sample library (eg. partner systems) are no longer included in the Wiki Export feature.
7. When not using SSO (ie. login is with login and password), only an admin user can update an admin password or a user marked as a user manager.
8. Fixed an issue with the "View Compliance" link that appears in policies. Firstly, an issue where it would not always appear. Secondly an issue where non-risk analysts would click the link and see an empty box.
9. Fixed an issue where having "My Department Tickets Only" set on a User who was a Wiki Manager would cause them to not be able to see tickets raised by them in other departments. This setting now correctly shows you all tickets in your own department AND all tickets that involve you in other departments.